Share This Page

Administrative Assistant, Senior - Office of Legal Affairs

Job Number: 54802
Categories: Administrative/Clerical
Location: 5323 Harry Hines Blvd, Dallas, TX
Department: 105000 - Legal Affairs
Full/Part Time/PRN: Day Job
Regular/Temporary: Regular


Security


This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information

Salary


Salary Negotiable

Experience and Education


High school graduation or GED and three (3) years related secretarial/administrative experience. Testing may be required.

Job Duties


  • Relieves supervisor of variety of administrative duties, which involve thorough understanding of functions, programs, and policies of organization; may coordinate day to day operations of office; makes recommendations for changes to procedures.
  • Prepares or assists in preparation of grant applications, grant budgets, manuscripts, book chapters, etc.; ensures proper format, grammar, and completeness.
  • Functions as liaison with other departments, including Human Resources, Telecommunications, Physical Plant, Purchasing, and Accounting; prepares on line and paper documents as needed.
  • Completes and coordinates complex projects and reports as assigned by supervisor, which may require significant contact with other departments and outside organizations and use of various computer software applications.
  • Composes and/or types letters, memorandums, and other non routine and moderately complex correspondence, which does not require attention of supervisor.
  • Maintains sub-ledgers and ledgers for various accounts, including reviewing expenditures and encumbrances, reconciling accounts, and ensuring appropriate use of funds.
  • Plans and coordinates projects, such as meetings, appointments, conferences, seminars, and workshops; arranges for meeting facilities, hotel accommodation, transportation, refreshments, luncheons, banquets, receptions, etc.; develops and arranges printing of brochures; handles finances for program, including determination of charge to sponsoring department; establishes registration fees; processes all vouchers relating to event.
  • Takes, transcribes, and distributes minutes for meetings.
  • May transcribe dictation of medical or scientific terminology; ensures correct format, grammar, punctuation, and spelling.
  • Performs other duties as assigned.

UTSouthwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of: race; color; religion; national origin; gender, including sexual harassment; age; disability; citizenship; and veteran status. In addition, it is UTSouthwestern policy to prohibit discrimination on the basis of sexual orientation, gender identity, or gender expression

We're Proud Of Our Award-Winning Workplace.

Magnet Recognition – American Nurses Credentialing Center (ANCC)

Best Places to Work – Dallas Business Journal

Corporate Citizen Award – LaunchAbility

Start! Fit Friendly Worksite Award – American Heart Association

Best Places to Work Postdocs – The Scientist

Employer of the Year – Association for Independent Living

Celebration of Diversity Award Finalist – Ernst & Young and the Dallas Arboretum

Mother-Friendly Worksite – Texas Department of State Health Services

Lex Frieden Employment Award – Texas Governor's Committee on People with Disabilities

Top 10 Best Organizations for Leadership Development Award – National Center for Healthcare Leadership

2014 Beacon of Excellence Award for Patient Satisfaction – Press Ganey