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Administrative Assistant II, Senior - Internal Medicine - Endocrinology

Job Number: 60084
Categories: Administrative/Clerical
Location: 5323 Harry Hines Blvd, Dallas, TX
Department: 415017 - IM-Endocrinology
Full/Part Time/PRN: Day Job
Regular/Temporary: Regular


Security


This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information

Salary


Salary Negotiable

Experience and Education


High school graduate and four (4) years related work experience are required.

Job Duties


May perform some or all of the following:

  • Provides moderately complex administrative skills for a department.
  • Prepares, maintains and posts records, reports and budget information
  • Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
  • Selects office vendors and monitors purchasing processes.
  • May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
  • Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
  • Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
  • Organizes office procedures to ensure effective operation.
  • Acts as department liaison with other departments and agencies.
  • Processes all personnel and purchasing transactions following institutional policies and procedures.
  • Determines work priorities and monitors progress toward work deadlines.
  • Ensures document retention processes are followed using established guidelines.
  • Performs other duties as assigned.

This position will provide shared support for Drs. Deepak Nijhawan and David McFadden (Hematology/Oncology and Endocrinology respectively) and their research teams. This position's responsibilities will include scheduling travel and accommodations, managing providers calendars, and purchasing office and lab supplies as well as ensuring compliance with federal and state regulations. Other responsibilities are arranging meeting facilities locally and for out of state conferences and functions, and scheduling division conferences, in which may requires working with caterers. This position will maintain sub ledgers, including reviewing expenditures and encumbrances and reconciling accounts.

UTSouthwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of: race; color; religion; national origin; sex; including sexual harassment; age; disability; genetic information; citizenship status; and protected veteran status. In addition, it is UTSouthwestern policy to prohibit discrimination on the basis of sexual orientation, gender identity, or gender expression.

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