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Administrative Assistant II, Senior - Internal Medicine - Cardiology

Job Number: 62924
Categories: Administrative/Clerical
Location: 5323 Harry Hines Blvd, Dallas, TX
Department: 415014 - IM-Cardiology
Full/Part Time/PRN: Day Job
Regular/Temporary: Regular


Security


This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information

Salary


Salary Negotiable

Experience and Education


High school graduate and four (4) years related work experience are required.

Job Duties


May perform some or all of the following:

  • Provides moderately complex administrative skills for a department.
  • Prepares, maintains and posts records, reports and budget information.
  • Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
  • Selects office vendors and monitors purchasing processes.
  • May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
  • Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
  • Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
  • Organizes office procedures to ensure effective operation.
  • Acts as department liaison with other departments and agencies.
  • Processes all personnel and purchasing transactions following institutional policies and procedures.
  • Determines work priorities and monitors progress toward work deadlines.
  • Ensures document retention processes are followed using established guidelines.
  • Performs other duties as assigned.

This position will need to support 6 Cardiology faculty members, and future CHF Medical Director (Dr. Thibbedeau, Dr. Amin, Dr. Araj, Dr. Hardin, Dr. Garg, and Dr. Moreland), all at POB, which also includes the following tasks: Calendar management assistance (setting up academic appointments as needed); Process absence forms, expense reports, item requisitions, travel authorizations, check requests; Manage travel and expense reimbursements; Reconcile faculty accounts (old subledgers, which are now COA strings) monthly as required. This person will be the Division contact for routing FARFs to department. They will coordinate and interact with other administrators, faculty, chair's office, and UTSW Associates both internally and externally at the local, state, national and international levels.


UTSouthwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of: race; color; religion; national origin; sex; including sexual harassment; age; disability; genetic information; citizenship status; and protected veteran status. In addition, it is UTSouthwestern policy to prohibit discrimination on the basis of sexual orientation, gender identity, or gender expression.

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