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Administrative Assistant II, Senior - Surgical Sciences

Job Number: 61865
Categories: Administrative/Clerical
Location: 5323 Harry Hines Blvd, Dallas, TX
Department: 429018 - SY-Surgical Sciences
Full/Part Time/PRN: Day Job
Regular/Temporary: Regular


Security


This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information

Salary


Salary Negotiable

Experience and Education


High school graduate and four (4) years related work experience are required.

Job Duties


May perform some or all of the following:

  • Provides moderately complex administrative skills for a department.
  • Prepares, maintains and posts records, reports and budget information.
  • Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
  • Selects office vendors and monitors purchasing processes.
  • May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
  • Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
  • Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
  • Organizes office procedures to ensure effective operation.
  • Acts as department liaison with other departments and agencies.
  • Processes all personnel and purchasing transactions following institutional policies and procedures.
  • Determines work priorities and monitors progress toward work deadlines.
  • Ensures document retention processes are followed using established guidelines.
  • Performs other duties as assigned.
Relieves lab manager of variety of administrative duties, which involve supply ordering, submitting service requests, paying invoices, understanding of functions, programs, and policies of organization; may coordinate day to day operations of office; makes recommendations for changes to procedures. . Functions as liaison with other departments, including Human Resources, Facilities Management, Purchasing, and Accounting. Completes and coordinates complex projects and reports as assigned by supervisor, which may require significant contact with other departments and outside organizations and use of various computer software applications. Composes and/or types letters, memorandums, and other non routine and moderately complex correspondence, which does not require attention of supervisor. Coordinates meetings, appointments, conferences, seminars, and workshops; arranges for meeting facilities, hotel accommodation, transportation, refreshments, luncheons, banquets, receptions.

UTSouthwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of: race; color; religion; national origin; sex; including sexual harassment; age; disability; genetic information; citizenship status; and protected veteran status. In addition, it is UTSouthwestern policy to prohibit discrimination on the basis of sexual orientation, gender identity, or gender expression.

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