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Police Accreditation and Clery Coordinator

Job Number: 80648
Categories: Campus Services
Location: 5323 Harry Hines Blvd, Dallas, TX
Department: 503000 - University Police
Full/Part Time/PRN: Day Job
Regular/Temporary: Regular


This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information


Salary Negotiable

Job Summary

Reporting to the Criminal Investigations Lieutenant, the Police Accreditation and Clery Coordinator works collaboratively with various offices of the University to ensure the institutions compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and associated regulations. The position also organizes, analyzes and compiles police department data, produces reports submitted to accrediting bodies, the Chief of Police, UT System Police, the Federal Bureau of Investigations and the Department of Education, maintains the departments electronic policy library and associated policy proofs, and assists with crime prevention/community engagement programming.

Experience and Education


Bachelors degree or in lieu of a degree, 5 years experience in either field or a qualitative combination of education and experience.

Excellent oral and written communications

Excellent organizational skills

Excellent interpersonal skills

Excellent computer skills, familiar with Microsoft office suite and databases.


Previous experience complying with the requirements of the Clery Act

Advanced Clery Act Training

Familiarization with Title IX

Three years or more of work experience with and institution of Higher Education

Experience with policy management software

Experience in police accreditation standards and documentation.

Job Duties


  1. Serves as the institutions designated Campus Safety Survey Administrator as that term is explained in the Department of Education correspondence
  2. Coordinates the institutions Clery Act Compliance program
  3. Prepares and publishes the Annual Security and Fire Safety Report
  4. Ensures notices announcing the availability of the Annual Security and Fire Safety report are properly developed and available to prospective students and employees
  5. In conjunction with applicable offices, develops and implements Clery Act required policies, programs and activities
  6. Gathers crime and disciplinary referral data from various internal and external sources, such as the Office of Student and Alumni Affairs and law enforcement agencies
  7. Works with the appropriate University Department to identify all Campus Security Authorities for the institution and maintains a list of them for each academic year
  8. Sends annual request for crime statistics to all Campus Security Authorities at the end of each calendar year
  9. Provides, facilitates or manages the training of campus security authorities
  10. Consolidates relevant data from these sources with information and policies from across institutional departments.
  11. Coordinates with appropriate campus departments to ensure compliance with HEA Fire Safety regulations.
  12. Collaborates with various departments ensures compliance with Emergency Notification requirements of the Clery Act
  13. Collaborates with Emergency Management to ensure that at least one test is completed each year that includes all required components to meet the HEOA definition of a test
  14. Trains key institutional stakeholders on Clery Act requirements
  15. Ensures the institution maintains accurate records on security awareness and crime prevention programs and presentations
  16. Coordinates with Real Estate and Facilities to maintain an accurate listing of buildings and properties owned and/or controlled by the institution
  17. Ensures compliance with the daily crime and fire log requirements
  18. Serves as the Records Custodian for all Clery Act associated records
  19. Works with Student Health and Wellness to gather statistical data related to crimes disclosed to those offices
  20. Works with the office of Student and Alumni Affairs and/or Human Resources to ensure compliance with Drug Free Schools and Safe Campuses regulations.
  21. Stays abreast of pending and final changes to the Clery Act and other laws or regulations affecting Clery Act provisions
  22. Works with various institutional officers to ensure compliance with the provisions of the Sexual Assault Victims Bill of Rights
  23. Submits annual crime statistics to the Department of Education, as required
  24. Produces and submits monthly UT System Police and UCR/NIBRS reports
  25. Produces and submits scheduled professional standards reports to the Chief of Police
  26. Updates and maintains the departments electronic policy management system and associated professional standards proofs
  27. Implements, monitors and sustains department accreditation
  28. Maintains departments electronic policy library and associated proofs
  29. Assists with crime prevention/community engagement programming
  30. Other duties as assigned

Knowledge, Skills & Abilities

  • Work requires ability to collect and organize data from multiple sources.
  • Work requires ability to produces reports from complied data.
  • Work requires ability to communicate effectively with various levels of internal and external contacts.
  • Work requires the ability to work with confidential information on a daily basis.

UTSouthwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of: race; color; religion; national origin; sex; including sexual harassment; age; disability; genetic information; citizenship status; and protected veteran status. In addition, it is UTSouthwestern policy to prohibit discrimination on the basis of sexual orientation, gender identity, or gender expression.

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